At NVIDIA GTC 2026, 175 Productions delivered high-quality video production for Nebius, capturing interviews and podcasts under tight schedules and complex technical conditions. From multiple rooms to fast-changing natural light, every minute mattered.
Our team relied on careful pre-planning, workflow efficiency, and lighting expertise to ensure professional, polished results for the client.
This case study highlights how we executed multi-setup event video production, managed technical challenges, and maintained consistency across a fast-paced, multi-day production.
Understanding the Challenge of NVIDIA GTC Video Production
NVIDIA GTC is a premier technology event with high-profile speakers, limited guest availability, and a demanding production environment. For Nebius, we needed to deliver interview and podcast content that looked professional while working within very tight time windows.
Key challenges included:
- Coordinating multiple guest schedules
- Managing two different production setups across rooms
- Maintaining consistent lighting and image quality despite shifting natural light
- Ensuring rapid transitions between setups without disrupting the schedule
Every decision — from camera placement to lighting adjustments — had to support efficiency while preserving high production standards.
Similar conference productions benefit from structured planning before filming begins. Our Corporate Event Video Production Checklist outlines the preparation process used to keep complex productions organized and efficient.
Multi-Setup Productions: Interviews and Podcasts
Our production included two primary setups:
- Interview setup – Designed for seated interviews with consistent framing, background, and lighting.
- Podcast setup – A more casual, conversational environment with multiple angles and audio clarity.
The team frequently switched between these setups, sometimes 4–5 times per day. Planning and testing transitions ahead of time was critical to avoid delays and maintain quality.
This type of workflow is increasingly common in event video production for conferences and corporate events, where a single event often generates interviews, podcasts, speaker content, and marketing assets simultaneously.
Pre-Staging the Space
To achieve smooth transitions:
- The team arrived one day early to pre-light and pre-stage each room.
- Every key position (camera, lights, black flags, and props) was marked with colored tape.
- Transition times were measured and optimized, ensuring we could switch setups in under 7 minutes.
This approach allowed us to focus on creativity and quality during the actual shoot instead of troubleshooting logistics on the fly.
Lighting Workflow: Consistency Across Changing Conditions
One of the biggest technical challenges was shifting natural light in rooms with floor-to-ceiling windows. Over multi-day production, maintaining a consistent look across all interviews and podcasts was essential.
Lighting Setup and Equipment
Our lighting workflow focused on speed, flexibility, and consistency:
- Aputure 1200x fixtures: Balanced ambient sunlight while providing strong key lighting
- Sidus One lights: Real-time adjustments for subtle changes in color and intensity
- ND controls on all cameras: Enabled quick exposure changes without slowing the production
Cameras used:
- Sony FX6 – Provided built-in ND flexibility
- Sony FX3s – Fitted with Tilta VND systems and wireless modules for remote ND adjustments
This system ensured visually consistent footage across different rooms, setups, and time windows, allowing rapid movement without compromising quality.
Workflow, Teamwork, and Adaptability
Strong event video production is not just about gear — it’s about processes and teamwork.
Team Coordination
- Every crew member knew their responsibilities in advance, from camera operation to lighting adjustments.
- Pre-staging and color-coded markings reduced setup confusion.
- Frequent communication ensured smooth setup transitions, keeping production on schedule.
Efficiency Through Planning
- Multi-day production required replicable systems, not improvisation.
- We tested and adjusted lighting setups, camera positions, and ND controls to maintain speed.
- Quick problem-solving on site ensured no delays, even when rooms had changing conditions or tight schedules.
Behind the Scenes: Technical Tips and Insights
For production teams facing similar challenges, here are practical takeaways:
- Pre-lighting and pre-staging: Always mark positions for gear and props in advance.
- Test transitions: Measure time and refine processes before the first shoot day.
- Flexible lighting workflow: ND filters, real-time controls, and adjustable fixtures maintain consistent visuals.
- Multiple setups require systems, not improvisation: Have a repeatable, documented workflow.
- Team communication is critical: Everyone must know the plan and be ready to adapt.
These strategies help maintain high-quality, consistent production even in fast-paced environments like GTC.
Client Value and Results
Thanks to meticulous planning and teamwork, we:
- Delivered high-quality interviews and podcast footage that met Nebius’ expectations
- Maintained consistent lighting and professional visuals across multiple rooms
- Executed rapid setup changes, ensuring maximum productivity in a limited timeframe
- Strengthened our workflow capabilities for future multi-setup projects
The client’s trust allowed us to push our workflow efficiency, refine live switching capabilities, and optimize multi-room video production processes.
For a large-scale example of how structured planning supports keynote presentations, awards ceremonies, networking coverage, and same-day content delivery, explore our Nebius Robotics & Physical AI Awards case study.
Key Takeaways for Video Production Professionals
- Every minute counts: Tight schedules require precise planning.
- Plan setups ahead: Pre-lighting, markings, and testing transitions save time.
- Maintain visual consistency: A structured lighting workflow is critical.
- Use the right gear effectively: Cameras, ND filters, and lighting controls matter.
- Teamwork and adaptability: Systems and communication drive smooth production.
Projects like NVIDIA GTC remind us that planning, technical skill, and adaptability are the true foundations of professional video production.